WILIUG Fall 2021 Meeting – Friday, October 22nd

This online meeting will take place on Friday, October 22nd, from 9:00 AM to 12:00 PM.

As part of its Fall Forum Fridays program, IUG is offering a Polaris Forum at 10:00 AM for all Polaris users.  Therefore we will be offering Sierra content at that time. Polaris users are encouraged to attend the IUG forum at 10 and may rejoin us at 11:00 and 11:30 for some vendor diversity audit software Q&A sessions.  

Please check your email for the link to the live Zoom session, it was sent Monday, October 18th around 4 pm to registered members.

Agenda (Final)

9:00 – 9:15 AMWelcome and WILIUG Business Meeting
9:15 – 10:00 AMInnovative Corporate UpdateLive
Dennis Carter, Director of North American Account Management
Dean Cooper, Account Manager
Mike Carney, Inside Account Manager
Maria Laude, M.S.L.S., Sales Engineer
Innovative will provide a corporate update, overview of some new products, and highlights from in-market product roadmaps.
10:00 – 10:15 AMBreak
10:15 – 10:45 AMSierra Catalog Error Searching – Live Q&A
We have all had those times in Sierra where you notice an error with a record, or something unexpected pops up in a search. Then you’re stuck trying to track down the error, which may or may not be easy to search for. This recorded session will go over some of the ways to search for these errors within Sierra, including Create List, Statistics, and SQL. The live Q&A session will be a time for you to share your best tips & tricks, ask questions, and otherwise discuss Sierra catalog errors.

Watch this video prior to the Q&A session

Presented by Kelly Kobiela – Marquette University ; Shannon Meyer – Arlington Heights Memorial Library
11:00 – 11:30 AMCollectionHQ’s Diversity AnalysisLive Q&A
Do you want to identify all the diverse titles in your collection for gap analysis and audit? If so, collectionHQ’s Diversity Analysis gives you a one-click solution for a project that might otherwise take months, if not years. This presentation will provide a comprehensive look at the professional development behind the DEI Analysis and the powerful insights you’ll gain at-a-glance.

Watch this video prior to the Q&A session

Jane Herb from Baker & Taylor and collectionHQ will be providing a live demonstration, as well as answering any questions you might have. Jane lives in Oregon with her family, consisting of her husband, Chris, twin boys who are 13 and another boy who is 11, along with many pets—3 dogs, 2 chickens, a leopard gecko, and an African Sulcata Tortoise.
11:30 AM – 12 PMIngram’s Effortless & Effective Diversity Audit Live Q&A — iCurate inClusive 101, a sneak peek
Diversify your collections to reflect the community you serve. iCurate inClusive, conducts a one-time audit of your holdings to discover missing titles and underrepresented voices.

Presented by Beth Reinker

WILIUG Fall 2021 Conference – Save the Date

The WILIUG Fall Meeting will take place on Friday, October 22. This virtual meeting will include pre-recorded presentations as well as a live session.

The full agenda, as well as registration, will be available this Fall.

Thank you for supporting the Wisconsin-Illinois Innovative Users Group. We look forward to seeing you this October!

Spring 2021 Conference Registration

Registration is now open for WILIUG’s Spring Conference! The full-day virtual conference will take place on Friday, June 4. Like the national IUG conference, it will include a combination of pre-recorded presentations and interactive live sessions.

Register here. Registration is open until May 31.

Conference Program

  • Innovative Corporate Update
    • Dean Cooper, Innovative Account manager will provide an update on new Innovative products and where III is going in the future.
  • Innovative Vega
    • Learn about Innovative’s next-generation platform: Vega. Innovative staff will demonstrate Discover, the new, patron-centric discovery experience and Engage, a new suite of marketing tools to help libraries maintain contact with their patrons.
  • Equity, Diversity, and Inclusion at the Library
    • From cataloging to facilities assessments, hear from multiple libraries how they’ve incorporated inclusive services into their day-to-day activities.
    • Diversity Audit (Nicole Lawton, Shoshana Frank, Naperville)
    • Subject Headings (Porsche Schlapper, Marquette)
    • Physical Space (Melissa Stoeger, Heather McCamond-Watts, Deerfield) 
      • In working toward our goal of incorporating EDI values into our library services, DPL began by conducting an Inclusive Services Assessment of our library, which covered governance, administration, staffing, collections, programming, services, facilities, access and community engagement. This tool allowed us to evaluate our current services and prioritize areas for improvement.
  • Work Connections at a Distance (Lynn Hoffman, Somerset County Library System of New Jersey)
    • For better or worse, we’ve all learned how difficult it is to stay connected and engaged with our coworkers when we aren’t regularly sharing a physical space. And although the technology tools for connection are always improving, our own brains just aren’t optimized for virtual interaction, making it a constant struggle. We’ll talk about why virtual engagement is so hard, and explore some ways virtual team members can support themselves and their colleagues as we work to remain connected.
  • Mobile Worklists (Pam Skittino, Deerfield Public Library)
    • Would you like to see Mobile Worklists at work in an actual library?  Watch a pre-recorded video demonstrating title paging, moving items from one location code to another, weeding from a list, scanning items on a shelf to view their stats, and inventory.  Then, on the day of the conference, join the live Q&A to ask questions. 
  • SimplyReports for Catalogers (Rachel Fischer, CCS)
    • This session will introduce the functionality of SimplyReports and demonstrate how these reports can benefit catalogers. The session will include an explanation of the types of reports, how to use SimplyReports, and how to save and schedule reports. Examples demonstrated include: production statistics to tabulate the number of records created/modified, number of items added to the collection, serials that need to be withdrawn, and correcting errors in cataloging records.
  • Building a Collection Analysis Tool with Google Data Studio (Matt Hammermeister, Pinnacle Library Cooperative)
    • Collection Analysis Tools are great – but they’re often expensive and inflexible. Learn how the Pinnacle Library Cooperative created their own web-based and free (!!) tool using Google Data Studio that allows selectors to run weeding reports and gather collection statistics in just a few clicks.
  • Sierra Forum
    • A general discussion forum for all Sierra/Millenium users. Bring your ILS questions and concerns to discuss with other WILIUG members.
  • Polaris Forum
    • A general discussion forum for all Polaris users. Bring your ILS questions and concerns to discuss with other WILIUG members.


Please register for the Spring Conference by May 31.

Registration for the virtual conference is $10. If costs are a concern for your organization, please consider applying for a WILIUG scholarship to defer the costs of registration.

Fall 2020 Presentations

Thank you all who attended our Fall 2020 conference. Below are 5 presentations from our member libraries for you to view:

View all presentations

Creating Virtual Training: Principles, Practices, and Lessons Learned
Mieko Fujiura-Landers
Cooperative Computer Services

Converting Excel Files to Marc Records
Pam Skittino
Deerfield Public Library

Part 1

Part 2

Part 3

Remote User Testing with the Library Catalog
Kathleen Weiss
Cooperative Computer Services

Working Together for Catalog Cleanup
Kelly Kobiela, Systems Librarian
Porsche Schlapper, Cataloging Librarian
Marquette University

Exposing Polaris System Settings for Library Staff
Matt Hammermeister
Pinnacle Library Cooperative

WILUG Fall 2020 Meeting Registration – October 30

Registration is now open for the WILIUG Fall 2020 Meeting!

The WILIUG Steering Committee invites you to register for the Fall 2020 WILIUG meeting. This online meeting will take place on Friday, October 30th, from 10:00 AM to 12:00 PM.

The two-hour live session will include updates from Innovative staff discussing new product releases, Vega Discover, and the new Innovative support site. Innovative support staff will also be available to discuss recent changes to the support side and answer your questions! After the meeting, registered attendees will also have access to several presentation videos from our member libraries.

You will receive an email with a link to the meeting prior to October 30th.

Agenda (Tentative)

10:00 – 10:15 AMWelcome and WILIUG Business Meeting
10:15 – 11:15 AMInnovative Corporate Update

This session will cover business information, product roadmaps, and Vega Discovery.
11:15 – 11:20 AM Break
11:20 AM – 12:00 PM Innovative Support Q&A

Martha Rice-Sanders will present a 20 minute update and have 20 minutes for questions submitted by attendees. Questions that are situation or library specific may not be addressed directly. For fullest consideration, questions must be received by October 1, 2020.
But wait, there’s more!In addition to the 2-hour live session, registrants will also have access to five additional presentations to view after the meeting. Topics include cataloging cleanup, transforming excel data in MarcEdit, User Experience testing, and more!

There is no fee to attend the Fall meeting, but registration is required. As you register, please makes sure to include questions for III Support to answer during their presentation.

Spring Conference CANCELLED; call for officers; membership extended.

To all our WILIUG members:

Today the WILIUG Steering Committee met and made the difficult decision to cancel the Spring Conference originally scheduled for May 28-29, 2020. Given the situation we are all living in right now, with the uncertainty of the next several months, we want to put the health and safety of all our members first.

Not knowing what the immediate future will bring we will wait until summer to talk about our fall meeting. Hopefully the world will have righted itself by then and we can once again gather to share information. I look forward to that day.

In the meantime there is WILIUG business that must carry on. We will be holding Steering Committee elections via email. The ballot will go out May 29th. We are still looking for nominations for Chair-Elect, Treasurer (preference is a member from Wisconsin for banking and tax filing) and Members-at-Large. In particular, we are looking for representation by Polaris users.  If you are interested please contact me at setter@ifls.lib.wi.us.

In an effort to help our members in this trying time we are extending all memberships for one full year at no cost to you. We hope this takes just a little of the burden off you as we all navigate our way forward.

Take care and stay healthy.

Kathy Setter


Thank you for supporting the Wisconsin Illinois Innovative Users Group!

CANCELLED – Spring Conference May 28-29, 2020 – College of Lake County, Grayslake, IL

THE SPRING CONFERENCE HAS BEEN CANCELLED – more information about future WILIUG meetings will be announced at a later date.

Planning is underway for another informative and enjoyable WILIUG conference! Here’s what we want to tell you today:

Preconference – Thursday, May 28th 1-4 pm

Choose one of these two preconference topics:

Google Data Studio

Grant Halter, Data Analyst at Reaching Across Illinois Library System

Have you ever wanted to build your own data dashboard or tell a story with data but wasn’t sure where to start or couldn’t afford the hefty price of fancy software? Google Data Studio may be the right tool for you! Join this workshop facilitated by Grant Halter, Data Analyst at Reaching Across Illinois Library System, where you will learn how to plan your data journey from strategic objective to data dashboard using the free Data Studio tool. Grant will provide an overview of the data analysis process he follows when approaching any data-related project (hint: all projects are data-related) and utilizes Data Studio to clean, analyze, and share data. Data Studio has a low barrier to entry and offers a flexible platform to tell your data story. The workshop is applicable to all backgrounds, abilities, and interests. Attendees should bring a laptop for hands-on learning. Sample data will be provided.

MarcEdit Workshop

Natalie Hall, Moraine Valley

In this hands-on workshop participants will be introduced to the most commonly used functions and tools in MarcEdit. We’ll have a brief overview of what MarcEdit does and how it works, as well as best practices for working with MARC data in MarcEdit. Most of the class will focus on editing MARC records in MarcEdit including adding/deleting fields, editing subfield and field data, changing indicators, building new fields, etc. We’ll also look at supplemental tools in MarcEdit to make bulk editing easier including task lists, tab delimited exports, creating records from spreadsheets and methods for finding errors in your MARC records. Participants should bring a laptop with the latest version of MarcEdit installed (currently 7.2) and will be provided with sample files to use during the workshop.

Main conference – Friday, May 29th, all day (lunch included)
Main conference – Business meeting; followed by multiple breakout sessions/tracks

Location: College of Lake County, Grayslake, IL map

We invite you to submit a program proposal for the main conference on Friday, May 29th. Sessions are 50 minutes.
Is there something unique your library is doing? Are you really good at a certain aspect of using your ILS? Are you working on a special project? If you said yes to any of these, you could have an interesting presentation to share.
Other suggestions for topics are auto renewals, user experience studies, print templates, fines free experiences, or SQL queries. Sierra and Polaris topics are encouraged.
As the spring conference is being hosted by a College, we are particularly looking for a presentation or two aimed at academic libraries.

To submit your proposal, please go here: https://form.jotform.com/200284166436150
Proposals are open until March 10th.

REGISTRATION (will be opening later in 2020):
Preconference: $20 members, $30 non-members
Conference: $30 members, $40 non-members

Thank you,
Kathy Setter


Faculty librarian positions (3) – College of Lake County

We are growing!  Three full time faculty librarian positions are available.

Are you a seeking a position where your first priority is students? Do you have experience or a desire to teach and an excitement in sharing the wealth of information and discovery? Are you a seeker of new, improved, or unique services to offer the best solutions and to eliminate barriers for students? Do you excel in a collaborative, team atmosphere? Do you have a sense of humor and don’t take yourself too seriously?

If so, you may be looking for us and we may be looking for you. For additional information: https://www.clcillinois.edu/aboutclc/jobs-at-clc

The College of Lake County is committed to a new Strategic Plan and Student Success Framework and we seek to recruit and retain three faculty librarians who:

  • Value intellectual curiosity and innovative teaching strategies.
  • Value equity and inclusion to create a welcoming sense of belonging for all students
  • Demonstrate commitment to creating a culturally relevant and personalized learning experience to maximize student success.
  • Reflect the diversity of our community.

Job Summary

Provide library instruction, research and reference services to the CLC community.

Principal Expectations

  1. Understands reference as a teaching space in which to work one on one with students
  2. Guides students through critical thinking, reflection and independent learning.
  3. Participates in collection development that supports student research, curriculum, and teaching needs.
  4. Serves on and participate in CLC Library and college-wide committees and meetings.
  5. Participates in CLC Library budget planning and the formulation of goals, policies, and procedures.
  6. Maintains knowledge of current and emerging trends, issues and best practices in academic libraries.

Required Education

Master’s Degree in Library and Information Science from ALA accredited institution.

Library Services Assistant – Interlibrary Loan – College of Lake County

Library Services Assistant – Interlibrary Loan

The College of Lake County is currently looking for an experienced Library Services Assistant to join the team. Under the administrative supervision of the Dean of Library, Testing and Academic Success, and the functional supervision of the Manager of Library Services, this position handles all borrowing and processing of library material requests for CLC students, staff, and faculty, and processes requests for CLC materials from other libraries. This position also provides back-up staffing for the circulation desk and other areas as necessary.

CLC offers a competitive salary, excellent benefits that currently includes BlueCross/BlueShield of Illinois health, Delta dental and Superior vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a four-day work week in the summer (Fridays off!), generous vacation, sick and personal time off and 13 paid holidays each year.

The College of Lake County (CLC) is a comprehensive community college located in northeastern Illinois committed to being an innovative educational institution providing life-changing paths for our students by offering exceptional learning experiences.

The college is widely recognized for student success, business and community partnerships and for the achievements of our faculty, staff and alumni. Long-known as an employer of choice in Lake County, CLC was ranked #15 on the Forbes list of Top 100 Employers in the State of Illinois for 2019.

Required Qualifications

  1. Associate’s degree, preferably from an LTA program, or LTA Certificate.
    2. Minimum two (2) year’s work experience in library technical services or interlibrary loan.
    3. Excellent communication skills.
    4. Ability to manage and prioritize tasks and perform effectively with a fluctuating workload.
    5. Attention to detail and ability to check own work for accuracy.
    6. Demonstrated proficiency in Microsoft Office and Windows.
    7. Proven ability to work effectively and constructively with persons of diverse cultures, language groups, and abilities; demonstrate sensitivity to and ability to work with the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, faculty, and staff, including those with disabilities; establish and maintain effective working relationships with those contacted in the course of work.

Desired Qualifications

  1. Experience with Sierra library system.
    2. Experience with Tipasa, OCLC.
    3. Experience working with interlibrary loan.
    4. Ability to lift 25 pounds

Closing Date: 1/12/2020

Pay Rate : $13.73/HR.

Full Time Position Monday – Friday, Hours 8:00 a.m. – 4:30 p.m. (40 hours per week)

Software Testing Required : Excel, MS Word

Apply now for a scholarship to the 2020 IUG Conference

WILIUG is offering two $500 scholarships to help members defray some of the costs of attending the IUG national Conference.

The scholarships are available to a library staff member who meets the following criteria:

  • Currently employed in a WILIUG member library/consortium
  • Willing to participate in a future WILIUG conference to share knowledge gained
  • Provides proof of registration for this year’s national IUG Conference
  • Has not been a WILIUG scholarship winner in the past 2 years

Completed applications should be filled out by Friday, January 6, 2020.

Scholarship application form

Applications will be evaluated by a working group of the WILIUG Steering Committee. The recipient will be notified as soon as possible after the evaluation has been made. Funds will be disbursed to the scholarship winner after receipt of an IUG Annual Conference registration confirmation.